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Data Management Administrator

Do you want to work for an organisation that’s purpose is improving people’s lives through education, an organisation that is recognised as a Best Company to work for as endorsed by our team members?

Aspiration Training are a specialist, award winning training provider for England and Wales and have been delivering training across a range of sectors for over 20 years. We are an Ofsted and Estyn rated “Good” provider also, rated “Excellent” on Trustpilot.

We value each and every team member, their commitment to us and our stakeholders, the success they bring and the positive culture they create. As an appreciation of that we have a great range of benefits available including flexi-working, very generous annual leave plus a holiday purchase scheme, green car scheme, birthday rewards ranging from £250 – £1,000 per year dependent on length of service and much, much more.

We also invest in the learning and development of all team members, from induction right the way through all elements of tailored career development.

The main purpose of this role is to be responsible for the timely and accurate processing of learner documentation and administration to ensure compliance and adherence with funding and awarding body requirements.

Responsible to
Administration and Enrolment Manager
Wednesday May 10, 2023
Key Duties


  • Ensure own CPD and professional competency is maintained
  • Strive to maintain positive working relationships across the team
  • Maintain a flexible approach to support your team and the wider business

Quality & Compliance:

  • Keep up to date with and adhere to company, policies and procedures at all times
  • Take responsibility for the protection of data in line with policies and procedures
  • Commits and contributes to maintaining an effective safeguarding culture and takes responsibility for helping to protect colleagues and learners against any risk of harm, including all types of bullying, radicalisation or abuse
  • Ensures all administrative and processing activities are completed accurately and timely
  • Ensures learner eligibility requirements are met in line with funding rules and compliance expectations
  • Maintains accurate manual and electronic learner records ensuring learner management system and tracking tools are used effectively
  • Works to audit expectations of funding and awarding bodies


  • Promote a positive and professional image of the company and all of the services it delivers through excellent customer service
  • To demonstrate and uphold the company values, creating a great place to work for all
  • Establish and maintain strong, relationships with all relevant stakeholders, both internal and external


  • Contribute positively to growth of the business by controlling costs


Due to the nature of work and the stakeholders we work with, we follow strict safer recruitment practices to include behaviour interviews coupled with competency CV and qualification checks. Furthermore, all roles are subject to an enhanced DBS, 3 years referencing and social media checks upon successful employment.

Qualifications and Experience

Knowledge & Desirable Experience:

  • Prior experience of working in office based administrative role
  • Previous exposure to learner management systems (desirable)

Desirable Qualifications:

  • Level 2 English and maths
Skills and behaviours


  • Competent in the use and purpose of technology with strong IT skills in Microsoft office, learner management systems and Virtual learning environments
  • Written and verbal communication skills
  • Excellent customer service skills
  • Attention to detail
  • Competent numeracy skills
  • Planning, organising and time management
  • Good communicator, with the ability to engage with a wide range of stakeholders


  • Proactive and can-do approach
  • Self-motivated
  • Pragmatic approach to problem solving
  • Diligent in approach to compliance
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Don’t just take our word for it, hear what some of our learners and employers have to say about us.

Jitterbugs – Learner

“As a result of my apprenticeships, I am doing more than I ever thought I would be capable of; including accounts, wages, staff hiring and management, as well as ensuring that the children are well looked after.”

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