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Data Administrator

Do you want to work for an organisation that’s purpose is improving people’s lives through education, an organisation that is recognised as a Best Company to work for as endorsed by our team members?

Aspiration Training are a specialist, award winning training provider for England and Wales and have been delivering training across a range of sectors for over 20 years. We are an Ofsted and Estyn rated “Good” provider also, rated “Excellent” on Trustpilot.

We value each and every team member, their commitment to us and our stakeholders, the success they bring and the positive culture they create. As an appreciation of that we have a great range of benefits available including flexi-working, very generous annual leave plus a holiday purchase scheme, green car scheme, birthday rewards ranging from £250 – £1,000 per year dependent on length of service and much, much more.

We also invest in the learning and development of all team members, from induction right the way through all elements of tailored career development.

Sound good?… We are seeking an Administrator to join our team based in Redditch, who will be responsible for the timely and accurate processing of learner documentation and administration ensuring outstanding levels of compliance with funding body requirements and codes of practice and excellent levels of support to stakeholders. Provision of first aid continuity cover for the office.

Due to the nature of work and the stakeholders we work with, we follow strict safer recruitment practices to include references, DBS and behaviour interviews coupled with competency CV and qualification checks. Furthermore, all roles are subject to an enhanced DBS upon successful employment.


Data and Compliance
Responsible to
Data & Compliance Manager
Monday May 22, 2023
Key Duties


  • Ensure own CPD and professional competency is maintained
  • Strive to maintain positive working relationships across the team
  • Maintain a flexible approach to support your team and the wider business
  • Passionate and driven to deliver against set objectives, whilst maintaining excellent levels of accuracy and stakeholder satisfaction
  • Ensure own Continual Professional Development and professional competency are maintained
  • Demonstrate agility in responding to varying workload priorities

Quality & Compliance:

  • Keep up to date with and adhere to company, policies and procedures at all times
  • Take responsibility for the protection of data in line with policies and procedures
  • Commits and contributes to maintaining an effective safeguarding culture and takes responsibility for helping to protect colleagues and learners against any risk of harm, including all types of bullying, radicalisation or abuse
  • Ensures all administrative and processing activities across all funding streams are completed accurately in a timely manner and in line with funding rules and regulations
  • Ensure learner eligibility requirements are met in line with funding rules and compliance expectations
  • Maintain accurate manual and electronic learner records ensuring learner data management system and tracking tools are used effectively
  • Work to audit expectations of funding and awarding bodies
  • Monitoring the day-to-day central operational email traffic
  • Undertake awarding body registrations and certifications
  • Comply with Aspiration Training’s Equality, Diversity and Inclusion, Safeguarding and Health & Safety policies


  • Promote a positive and professional image of the company and all of the services it delivers through excellent customer service
  • To demonstrate and uphold the company values, creating a great place to work for all
  • Establish and maintain strong, long-lasting relationships with all relevant stakeholders, both internal and external


  • Contribute positively to growth of the business by controlling costs
Skills and Experience


  • Prior experience of working accurately and efficiently in data entry
  • Desire to develop good working knowledge and understanding of the current ESFA funding rules – full training will be given
  • Previous exposure to CRM and Learner Management systems (desirable)


  • Holds, or willingness to work toward, First Aid certification
  • Level 2 English and maths


  • Competent in the use and purpose of technology with strong IT skills in Microsoft office, learner management systems and Virtual learning environments
  • Written and verbal communication skills
  • Excellent customer service skills
  • High levels of commitment to accuracy and attention to detail
  • Competent numeracy skills
  • Excellent planning, organising and time management


  • Proactive and can-do approach
  • Self-motivated
  • Pragmatic approach to problem solving
  • Diligent in approach to compliance



Apply for this role


Don’t just take our word for it, hear what some of our learners and employers have to say about us.

Aspiration Training – Richard Luck

I most like that I work for an organisation that is truly congruent with its mission and values

Childcare level 2 apprentice – Cody Patrick

“I enjoy working with the children and seeing them develop, which is something you don’t see in the class room.”

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