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Data administrator

To adhere to the administration systems and processes within the confines of internal and external requirements.

Department
Data management
Location
Cardiff office
Responsible to
Head of funding and data management
Posted
Friday January 18, 2019
Key responsibilities
  • Ensure the accuracy of data submitted to funding and awarding bodies.
  • Implement and adhere to quality orientated administrative processes.
Key duties
  • To compile and submit the funding claim on an accurate and timely basis.
  • To process and reconcile awarding body transactions.
  • To maintain excellent customer service skills
  • To maintain accurate and timely manual and electronic client records
  • To support line managers in performance management of assessors/tutors
  • To produce monthly and quarterly reports for monitoring purposes
  • Maintain and develop internal and external communications.
  • Produce statistical and management information for review by line manager.
  • Meet audit expectations of the funding body.
  • To comply with all company processes and procedures.
  • Assist departments in compiling and distributing external communications.
  • Demonstrate a good understanding of all contracts held within the office
  • Ensuring that all paperwork accepted into the department is of a high quality and is submitted within set timescales.
  • Ensure all administrative functions are completed on a timely basis
  • Participate in annual self assessment process
  • Adhere to and support company equality and diversity procedures
  • Adhere to company health and safety procedures
  • Carry out any additional duties as reasonably requested by line management
  • To ensure the quality of health and safety vetting and monitoring forms
  • To act as fire wardens in the event of an emergency
  • Take full responsibility for Print, Post and Stationary budget
  • Undertake revenue reconciliation prior to revenue deadline each month
  • Contribute to sustainability and becoming a global citizen
  • Contribute to promoting and maintaining the Welsh language
  • Ensure that colleagues and learners are safeguarded against all types of bullying or abuse
  • Adhere to ATLs equality and diversity policy in all aspects of work life
Behavioural competencies

Ambition: Always aiming higher
Ensuring there is a collaborative and inclusive approach to working with all stakeholders (Internal/external)

Success: Making it happen
Consistently demonstrating the highest standards of professional conduct

Personalised: Tailored to individual needs
Evidence of effective planning, organisation and time management

Integrity: Doing the right thing
Willingness to aspire to reach full potential by continually improving skills and performance

Recognition: Celebrating achievements
Taking ownership individually and collectively

Embrace: Benefiting from diversity
A personal commitment to achieving the highest standards of excellence

Personal specification

The personal specification is broken down between the criteria as well as the essential/desirable requirements.

Experience/knowledge:
Office based/administration experience
IT literacy including knowledge of the Maytas system

Skills:
Organisational skills and sound attention to detail
Competent numeracy skills
Excellent IT skills
Excellent written and verbal communication skills

Qualifications:
Business administration Level 2

Development opportunities

Qualifications in business administration and/or customer service

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