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Business administrator

The main purpose of this role is to adhere to the administration systems and processes within the confines of internal and external requirements.

Department
Data administrator
Location
Redditch office
Responsible to
Data & compliance manager
Posted
Wednesday May 1, 2019
Key responsibilities
  • Ensure the accuracy of data submitted to funding and awarding bodies.
  • Implement and adhere to quality orientated administrative processes.
Key duties
  • To compile and submit the funding claim on an accurate and timely basis.
  • To process and reconcile awarding body transactions.
  • To maintain excellent customer service skills
  • To maintain accurate and timely manual and electronic client records
  • To support line managers in performance management of assessors/tutors
  • To produce monthly and quarterly reports for monitoring purposes
  • Maintain and develop internal and external communications.
  • Produce statistical and management information for review by line manager.
  • Meet audit expectations of the funding body.
  • To comply with all company processes and procedures.
  • Assist departments in compiling and distributing external communications.
  • Demonstrate a good understanding of all contracts held within the office
  • Ensuring that all paperwork accepted into the department is of a high quality and is submitted within set timescales.
  • Ensure all administrative functions are completed on a timely basis
Behavioural competencies

Ambition – Always aiming higher:
Ensuring there is a collaborative and inclusive approach to working with all stakeholders (Internal/external)

Success – Making it happen: 
Consistently demonstrating the highest standards of professional conduct

Personalised – Tailored to individual needs:
Evidence of effective planning, organisation and time management

Integrity – Doing the right thing: 
Willingness to aspire to reach full potential by continually improving skills and performance7

Recognition – Celebrating achievements:
Taking ownership individually and collectively

Embrace – Benefitting from diversity:
A personal commitment to achieving the highest standards of excellence

Personal specification

Experience & knowledge:

  • office-based/administration experience
  • IT literacy including knowledge of the Maytas system

 

Skills:

  • Organisational skills and sound attention to detail
  • Competent numeracy skills
  • Excellent IT skills
  • Excellent written verbal communication skills

 

Qualifications: 

  • Business administration level 2

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